Exchange Online/EOP or Exchange Transport Rules & Distribution Groups

In Exchange/ Office365 & Exchange Online Protection, Creating transport rule where the action is applied for Distribution Group is not possible, as this is limitation with Office365, You may recieve below error:

“The transport rule can’t be created because [email protected], the recipient to be added by a rule action, is a distribution group. Transport rules can’t add distribution groups to messages. To resolve this error, remove this recipient and specify a different one”

For Exchange this doesn’t work because, It will be expanded before even the rule is applied.
Currently this is by design, to workaround this forwarding issue in  Office365 follow below steps:
  1. Create Shared Mailbox or Mail Contact & Enable forwarding to Distribution Group.
  2. Post which you can apply Shared Mailbox to replace Distribution Groups.

This may not work in Exchange as well, In that case the workaround is to use the message header match:

  1. Create using AnyOfToCcHeader
  2. Set the preferred action

Refer screen shot below:



Feel free to comment for clarifications.

By Kingson Jebaraj

Microsoft MVP, Blogger, Owner and Publisher for, Microsoft TechNet Author, Solution Architect, Former Office365 Technical Lead for Microsoft(Partner) Extensive knowledge and experience in Microsoft Exchange and Cloud Messaging Services and has got more exposure on Messaging environment deployment,migration,designing and other project management activities, I have earned real time experience in handling multi-site distributed critical large environment of messaging system. Been awarded as an MVP (Microsoft Most Valuable Professional) for Office Servers and services from Microsoft for an exceptional real world contribution made through Microsoft forums and other Microsoft communities. Currently working as “Solution Architect” on Private/Public cloud and SaaS environment for Pacific Controls, UAE, Dubai. One of the largest TIER III certified green data center campus in the middle east.